CITIC CLSA｜Human Resources and Admin Officer, Administration

Key Areas of Responsibilities

– HR Coverage:

• Payroll & Corporate Pension process – work with ADP service provider and perform full spectrum of monthly payroll function, reconciliation, severance pension, social insurances and year-end tax refunds and prepare journal reports as required
• Coordinate New Joiner/ Leaver HR processes and act as key point of contact between regional and local office in regard to HR Management
• Handle job postings and manage communication with external agency, schedule interviews and coordinate other logistics
• Delinquency and crime check with KOFIA, KRX and handle working permit matter when applicable
• Arrange annual statutory trainings and KOFIA training for license holders
• Manage labor-management council held every quarter and HR policy updates in accordance with Korean labor law
• Assist in guiding staff member throughout the HR performance management and goal setting process
• Ensure proper filing management is in place for all personal documentation, while maintaining a systematic candidate database/ tracker
• Work closely with HR members on ad-hoc projects as assigned
• Provide general administration support to the HR team as required

– Admin Coverage:

• Oversight of all office administrative works
• Support company overall insurances renewal process
• Annual medical check-up arrangement
• Assist in preparing and maintaining organisation charts
• Petty cash management and arrange corporate card issuance and termination
• Vendor management and handle invoice payments for vendors and office rent, maintenance etc.
• Office maintenance (relocation, renovation, cleaning)
• Arrangement of charity (volunteer) activities and year-end events
• Support ad-hoc tasks for local office and administrator back up when needed

Requirements

• Degree qualified, preferably in Human Resources, Communications or Translation related
• Ideally with 10+ years of HR admin and ADP Payroll experience within agencies or financial institutions
• Solid business acumen and cultural sense gained from sizeable complex organisation
• Highly proficient (close to native) in spoken and written English
• Intermediate to advanced Microsoft skills especially in Excel and PowerPoint
• Enthusiastic, proactive attitude and a good team player
• A proactive self-starter, with the ability to meet tight deadlines

CITIC CLSA provides global investors and corporate executives with insights, liquidity and capital to drive their growth strategies. Award-winning research, an extensive Asia footprint, direct links to China and highly experienced finance professionals differentiate our innovative products and services in asset management, corporate finance, equity and debt capital markets, securities and wealth management. As part of CITIC Securities (SSE: 600030, SEHK: 6030), China’s leading investment bank, CITIC CLSA is uniquely positioned to facilitate cross-border capital flows and connect China to the world and the world to China. CITIC CLSA operates from 13 countries across Asia, Australia, Europe and the Americas.