JLL · Facilities Coordinator

[ROLE AND RESPONSIBILITIES] Client/Stakeholder Management Provide superior customer service to meet on-site client’s expectations Liaise with facilities to ensure that after-hours air-conditioning and lighting requirements are in place for after-hours functions Coordinate car park management & overall process Build and develop effective client / stakeholder relationships across multiple levels of the organisation On-site key point of contact for Facilities in the client’s premises Fulfil any ad-hoc requests promptly and efficiently to support the facilities team or (client) business Ensure any faults or defects are recorded and reported to Facilities Manager or related department to ensure an outstanding client experience is maintained Event Management Working with APAC Event team, manage event tool for facilities function, event space booking requests, and facilities related any adhoc request Liaise with Event Potter or Facilities team to set up event space as per client’s request Procurement and Vendor Management Assist facilities manager to in the evaluating the vendor procurement and management practices of the client site and ensure renegotiation and tendering, including tender documentation; evaluation of tenders and preparation of contracts is in accordance with agreed client procurement guidelines. Coordinate and monitor the contractor management program ensuring all vendors comply with all aspects of their agreement Ensure the Contract Management Database is up to date at all the times Finance Management Ensure all invoices, as relate to the operation and mailroom are appropriately processed and tracked Assist in financial processes for facilities management team, to ensure that all financial management requirements are completed in a timely and accurate manner Ensure prompt and accurate management of purchase orders in the financial system, as required. Health & Safety Management This role has the responsibility and duty of care to work safely, taking reasonable care to protect their own health and safety and that of fellow workers and visitors

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